Inventory management for e-commerce sites on WordPress

Posted on May 2, 2023 at 8:28 am

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In the following sections, we will discuss the importance of inventory management for e-commerce websites, look at inventory management plugins available for WordPress, and explore the integration of these plugins with WooCommerce - a popular WordPress e-commerce plugin. We will also learn how to set up product attributes and variations for inventory management, and how automated inventory tracking and alerts can save you time and effort.

Additionally, we'll show you how to manage stock levels and ordering replenishments in your WordPress website, and how to synchronize your inventory across multiple platforms for better accuracy. Lastly, we will introduce the essential tools and reports that e-commerce plugins offer to get a better understanding of sales and inventory in your business.

By the end of the article, you will have a fundamental understanding of inventory management on e-commerce websites, especially for WordPress sites. Our goal is to help you choose the best tools that allow you to manage your inventory efficiently and streamline your sale process, leading to increased profitability and satisfied customers. Keep reading to learn more about the importance of inventory management for e-commerce websites and the various techniques you can use to simplify the process.

Importance of inventory management for e-commerce websites

Inventory management is one of the most critical aspects of running an e-commerce website. Keeping track of your product stock levels, ensuring timely replenishment, and avoiding stock overflow or stockouts is essential to maintaining customer satisfaction and maximizing profits. Taking the time to set up proper inventory management processes can help avoid lost sales and the high cost of storing and managing unsold products.

Inefficient inventory management can result in human error, inaccurate stock levels, and ultimately, unhappy customers. An e-commerce site with poor inventory management can suffer from the following consequences:

1. Loss of Sales: Stockouts can deter customers and result in lost sales. According to a study by Wakefield Research, 73% of consumers stated that they would avoid a store if it regularly had out-of-stock items.

2. Increased Storage Costs: Keeping unsold inventory can lead to the added cost of space and storage. Businesses might have to pay extra for extra storage facilities and incur additional processing fees.

3. Misleading Product Information: Inaccurate stock levels and misleading product information can lead to confusion and frustration for customers who are trying to purchase a specific item.

4. Poor Reputation: Negative reviews and customer word-of-mouth can further damage the reputation of an e-commerce website that fails to manage its inventory effectively.

To avoid the above consequences and set a strong foundation for the future growth of your e-commerce business, consider taking the time to set up a proper inventory management system.

There are various platforms and plugins available to automate and streamline inventory management processes, targeting diverse business needs. Next, we will discuss some of the best inventory management plugins available to e-commerce websites running on the WordPress platform.

Inventory Management Plugins for WordPress

One of the biggest challenges of running an e-commerce website is managing inventory. Thankfully, WordPress users have access to a wide variety of inventory management plugins that can streamline the process and help ensure that inventory levels are accurate. Some popular options include:

1. WP Inventory Manager: This is a straightforward plugin that allows users to add, edit, and manage inventory quickly and easily. With WP Inventory Manager, users can keep track of stock levels, set minimum and maximum thresholds, and get automatic notifications when stock falls below a certain level.

2. Zoho Inventory: Zoho Inventory is a powerful inventory management solution that integrates seamlessly with WooCommerce. With this plugin, users can set up automated stock alerts, track inventory levels in real-time, and generate detailed reports on sales and inventory. Zoho Inventory also offers features like multi-warehouse management, batch & expiry tracking, and order fulfillment capabilities.

3. TradeGecko: TradeGecko is another robust inventory management plugin that’s designed specifically for e-commerce businesses. With this plugin, users can track inventory levels across multiple sales channels, create and manage purchase orders, and generate detailed reports on inventory levels, sales performance, and more. TradeGecko also integrates with a variety of other tools, including Shopify, Xero, and QuickBooks.

4. WooCommerce Stock Manager: As the name suggests, this plugin is designed specifically for WooCommerce users. With WooCommerce Stock Manager, users can manage inventory levels, set minimum and maximum stock thresholds, and receive email notifications when stock is running low. This plugin also offers barcode scanning capabilities for faster, more accurate inventory management.

5. WP Simple Inventory: WP Simple Inventory is an affordable, user-friendly inventory management plugin that’s ideal for smaller e-commerce businesses. With this plugin, users can create and track inventory items, set inventory levels and alerts, and generate reports on inventory levels and sales performance. WP Simple Inventory also integrates with WooCommerce, making it easy to manage both inventory and sales in one place.

Overall, the right inventory management plugin can save e-commerce businesses time, reduce errors, and help improve customer satisfaction by ensuring that products are in-stock when customers want them. With so many excellent options available, it’s worth taking the time to research and test out a few to find the one that best meets your business needs.

Useful Resource: Best Inventory Management Plugins for WordPress

Integration of inventory management plugins with WooCommerce

WooCommerce is one of the most popular e-commerce platforms available. It is easy to use, customizable, and offers a myriad of plugins that enhance its functionality. One such plugin is an inventory management plugin. By integrating these plugins with your WooCommerce store, you can streamline your inventory management process, reduce errors, and improve the overall customer experience.

Inventory management plugins for WooCommerce offer a variety of features, including real-time inventory tracking, stock level notifications, and automatic stock updates. In addition, these plugins can help you with forecasting and replenishment orders, multi-store management, and reporting and analytics.

One of the most significant benefits of using inventory management plugins with WooCommerce is the automation of inventory tracking and alerts. With the plugin in place, you don't have to worry about manually updating stock levels or keeping track of inventory levels. The plugin takes care of all of this in the background, leaving you free to focus on other business tasks.

Another huge advantage of using inventory management plugins with WooCommerce is cross-platform inventory synchronization. By syncing your inventory across different platforms and marketplaces, you can ensure that your inventory levels are always accurate and up-to-date. This helps you avoid overselling or underselling, which can be costly in terms of customer satisfaction and profit margins.

Setting up product attributes and variations is crucial to inventory management. With these plugins, you can define your products' unique attributes and variations, and ensure that the right inventory levels are maintained for each one. This allows you to offer customizations to your products without worrying about overselling or underselling.

A popular inventory management plugin for WooCommerce is the WooCommerce Inventory Management plugin. In addition to providing real-time inventory tracking, this plugin also offers a forecasting feature that helps you anticipate future stock needs and plan your replenishment orders accordingly.

Overall, integrating inventory management plugins with WooCommerce is a smart move for any e-commerce business. By automating the inventory management process, you can save time, reduce errors, and improve the overall customer experience.

Setting up product attributes and variations for inventory management

Effective inventory management involves tracking items' stock levels, ensuring that accurate data is available to the customers and the business, and predicting sales trends. One of the key components in inventory management is correctly setting up product attributes and variations.

Product attributes are the qualities or characteristics that make a product unique. For example, size, color, material, and style. These attributes are used to help customers find the product they are looking for and to understand the product's features. Product variations are the different values that a product attribute can have. For example, a shirt may come in small, medium, and large sizes.

By setting up product attributes and variations, you can:

  • Identify each product individually
  • Define product characteristics and features
  • Establish product differentiation
  • Improve the search functionality of your website
  • Provide the customer with a better user experience

When setting up product attributes and variations, it's important to consider how your customers view your products. You should also make sure to keep it simple so that the customer can make their purchase decision easily.

Here are some pointers for setting up product attributes and variations :

  1. Choose your attributes: Consider what attributes are essential for your products, and only include those that help the customer make their purchasing decision.

  2. Define your attributes: Once you have chosen your attributes, define each one clearly. Make sure that each attribute is easy to understand and avoid using too many.

  3. Add your variations: Next, you need to add the variations that correspond to each attribute. Make sure each variation has a unique SKU.

  4. Assign prices and stock levels: Set a price for each variation and put in the correct stock level, if you want to use inventory management tools to update your inventory automatically.

  5. Update your website: Make sure that the attributes and variations you have created are visible on your website and clearly accessible to the customer during the purchasing process.

When setting up product attributes and variations, remember to keep things simple, clear, and concise. By doing so, you'll provide a better user experience for your customers and enable more effective inventory management.

Useful Resources

Automated Inventory Tracking and Alerts

One of the key benefits of using inventory management plugins for e-commerce websites is the ability to automate inventory tracking and receive alerts when stock levels are low or out of stock. This feature can increase efficiency and save time by reducing the need for manual monitoring and updating of inventory levels.

Studies have shown that businesses with real-time inventory tracking experience an increase in sales, with one study showing a 20% increase in revenue and a 50% reduction in out-of-stock incidents.^[1]

Inventory tracking can be automated by setting up rules for when the system should update stock levels. This can be based on factors such as sales data, order history, and pre-determined minimum stock levels. When stock levels fall below a certain threshold, the system can alert administrators via email or SMS.^[2]

For example, if a retailer sells clothing and has set a minimum stock level of 10 for a particular size of shirt, the system will automatically update the stock level to 9 when a customer makes a purchase. When the stock level falls below 10, an automated alert can be sent to the retailer to let them know that it's time to order more.

Automated alerts can also be sent to customers to let them know when an item they were interested in comes back in stock. This can help to drive repeat business and improve customer satisfaction.

Popular inventory management plugins, such as TradeGecko, Skubana, and Cin7 offer robust automated inventory tracking and alert systems. These plugins integrate with e-commerce platforms like WordPress and WooCommerce, making it easy for businesses to set up and manage their inventory levels.

In summary, automated inventory tracking and alerts are critical components of a successful e-commerce business. These features can result in increased efficiency, higher revenue, and improved customer satisfaction.


[1] "The Advantages of Real-Time Inventory Control," Dydacomp.

[2] "What is Inventory Tracking?" e-commerce platform Shopify.

Managing Stock Levels and Replenishment Orders in WordPress

One of the biggest challenges for e-commerce websites is managing stock levels and ensuring that products are available when customers want to purchase them. Inaccurate stock levels can lead to frustrated customers, lost sales, and damage to your reputation. Thankfully, with the right tools and strategies, managing stock levels and replenishment orders in WordPress can be streamline and efficient.

Set Up Stock Management in WooCommerce

WooCommerce, the popular e-commerce plugin for WordPress, allows you to manage stock levels for each product in your store. After installing WooCommerce, you can enable stock management by going to WooCommerce → Settings → Products → Inventory. Here, you can control how WooCommerce manages stock for your shop by setting your stock options, including whether to manage stock at the product level or variation level.

Monitor Stock Levels

Monitoring stock levels is crucial to avoid overselling and stockouts. WooCommerce offers a few different ways to keep tabs on your stock levels:

  • Stock Reports: Go to WooCommerce → Reports → Stockto view the stock status of your products. This also provides details on low or out-of-stock products.
  • Low Stock Notifications: You can set up thresholds for when WooCommerce will notify you of low stock levels. To do this, go to WooCommerce → Settings → Products → Inventory and enter a number in the Low Stock Threshold field.

Implement Re-Ordering Strategies

When your stock levels reach the threshold you've set, it's time to consider a re-order. Automated re-ordering saves time and reduces errors. There are many plug-ins available to implement this strategy such as WooCommerce Enhanced Order Management. Once you have an idea of your minimum stock levels, create rules for replenishment that align with your production, delivery, and budget timelines. By writing rules for automated re-ordering your business can run smoothly and save you time in the long run.


Managing stock levels and replenishment orders in WordPress is an essential and ongoing task for any e-commerce website owners. Effectively monitoring levels and implementing automated triggers will save time, money, and reputation in the long run. Take advantage of what WooCommerce provides in stock management and consider implementing plugins that complement your business practices.

Cross-platform inventory synchronization

Managing inventory across multiple platforms can be a daunting task, especially for e-commerce businesses that sell on multiple channels. With the rise of online marketplaces like Amazon, eBay, and Etsy, it's becoming increasingly important to keep track of inventory levels and make sure that products are in stock and ready to sell.

What is Cross-platform inventory synchronization?

Cross-platform inventory synchronization is the process of keeping your inventory levels consistent across multiple sales channels. This means that if you sell a product on Amazon, for example, your inventory levels on your e-commerce website and other marketplaces should reflect that sale and adjust accordingly.

Why is Cross-platform inventory synchronization important for e-commerce websites?

Synchronizing your inventory levels across multiple platforms is crucial for several reasons. Firstly, it helps to prevent overselling, which can lead to negative reviews and disappointed customers. Secondly, it helps to keep your inventory levels accurate, which can save you money by preventing overstocking of products or the need for emergency re-stocking.

According to a survey by Deloitte, 41% of consumers have experienced an out-of-stock issue when shopping online. This can lead to lost sales and revenue for e-commerce businesses. By synchronizing inventory levels across multiple platforms, businesses can help to reduce the likelihood of out-of-stock issues and keep customers satisfied.

How to synchronize inventory across multiple platforms

There are several ways to synchronize your inventory levels across multiple platforms. One way is to use a multi-channel inventory management system such as Sellbrite, Orderhive, or Ecomdash, which allows you to manage your inventory, orders, and shipping across various sales channels. These platforms can synchronize your inventory levels automatically and update your various platforms simultaneously.

Another option is to use cross-platform inventory synchronization plugins for WordPress. Plugins such as WP Inventory Sync, WooCommerce Multichannel Inventory Synchronization, and WP Webhooks can synchronize inventory levels between your e-commerce website and various marketplaces.

In conclusion,

Cross-platform inventory synchronization is essential for e-commerce businesses looking to sell across multiple platforms. It ensures that customers can purchase products without fear of overselling or out-of-stock issues, and it can save businesses money by minimizing excess stock and emergency re-stocking needs. With the many inventory management tools and plugins available today, it's easier than ever to keep your inventory levels synchronized and your customers happy.

Inventory Reporting and Analysis Tools for WordPress E-commerce Sites

Effective inventory management involves more than just tracking product quantities and orders. It also requires detailed analysis of sales trends, customer behavior, and purchase patterns. To achieve this, WordPress e-commerce sites need powerful reporting and analysis tools that can help them stay on top of their inventory and make data-driven decisions to maximize profits and minimize costs.

What are Inventory Reporting and Analysis Tools?

Inventory reporting and analysis tools are software applications that help e-commerce businesses collect, organize, and analyze data related to their inventory and sales. These tools provide real-time insights on inventory levels, sales performance, customer behavior, and more, allowing businesses to optimize their inventory management strategies and make informed decisions about how to allocate resources.

Benefits of Using Inventory Reporting and Analysis Tools

By using inventory reporting and analysis tools, e-commerce businesses can:

  • Make data-driven decisions: With real-time data insights, businesses can make informed decisions about which products to stock, when to reorder, and how to price their products based on customer behavior and sales trends.

  • Optimize inventory management: These tools help businesses manage inventory levels more effectively by predicting demand, identifying slow-moving products, and minimizing stockouts and overstocks.

  • Increase profitability: By optimizing inventory management and improving sales performance, businesses can increase profits and reduce costs associated with excess stock, stockouts, and manual inventory tracking.

Popular Inventory Reporting and Analysis Tools for WordPress E-commerce Sites

  1. Metorik: Metorik is a powerful e-commerce reporting and analysis tool that integrates seamlessly with WooCommerce. Features of Metorik include real-time sales and revenue tracking, customer segmentation, abandoned cart tracking, and detailed inventory reports.

  2. WooCommerce Advanced Reports: WooCommerce Advanced Reports is a dynamic reporting and analysis plugin that provides businesses with detailed insights on sales, orders, products, and category performance. It also features a customizable dashboard and exportable reports in CSV file format.

  3. TradeGecko: TradeGecko is a cloud-based inventory management platform that offers advanced reporting and analysis capabilities, including profit margin tracking, customer segmentation, and purchasing insights. It also syncs inventory across multiple sales channels, integrates with accounting software, and supports real-time reordering.


Investing in inventory reporting and analysis tools can help WordPress e-commerce businesses streamline their inventory management processes, optimize sales performance, and increase profits. By using these tools to track sales trends, identify customer behavior, and predict demand, businesses can make data-driven decisions that lead to long-term success.

In conclusion, inventory management is a crucial aspect of running successful e-commerce websites, and WordPress offers a range of inventory management plugins to support this. Through the integration of inventory management plugins with WooCommerce, businesses can streamline their inventory management processes and achieve greater efficiency and accuracy.

Setting up product attributes and variations is an essential step in inventory management, as it enables businesses to track and manage their stock levels effectively. Automated inventory tracking and alerts ensure that businesses are always aware of their stock levels and can take prompt action when necessary.

Furthermore, managing stock levels and replenishment orders is vital to ensure that businesses do not run out of stock and minimize the risk of damaging customer satisfaction. Cross-platform inventory synchronization is essential for businesses operating across multiple channels, ensuring consistency across all channels.

Lastly, inventory reporting and analysis tools provide businesses with valuable insights and data-driven information to optimize their inventory management processes in real-time. With these tools, businesses can make informed decisions that can positively impact their bottom line.

Overall, implementing effective inventory management strategies is essential for success in the highly competitive e-commerce industry. By utilizing these inventory management plugins, businesses can optimize their inventory management processes, reduce the risk of stockouts, and improve customer satisfaction. We recommend that businesses explore the different inventory management plugins and tools available for WordPress to find the best fit for their needs.

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